Ask groups of users for approval in one click

Tired of adding individual approvers one by one? Now you can request approval from entire groups of users with a single click.

Whether it's Legal, Security, or Marketing, just pick a team and we’ll notify the right people—automatically. Each team member will see the request, and the approval will be tracked once any required approvers sign off (based on your rules).

Highlights:

No more manual selection of individuals.
Group-based approvals streamline complex workflows.
Configurable rules: require any, all, or specific roles within a group.

Set up Teams inside Confluence

Introducing Teams—a simple way to organize users into meaningful groups right inside Confluence.

Define teams like “Legal Reviewers,” “Change Control Board,” or “Customer Ops,” and reuse them across your approval workflows. It’s like giving your Confluence pages superpowers.

Key Capabilities:

Create and manage Teams from a central dashboard.
Assign users by name or email.
Use Teams anywhere you’d normally select individual users.

This brings structure to your review process and eliminates repetitive admin work.

Set up Approval Teams within Spaces

Need more granular control? Now you can create Approval Teams that are scoped to specific Confluence Spaces.

This lets each space have its own tailored set of reviewers—perfect for teams with different processes across departments, projects, or products.

Benefits:

Teams can be configured differently for each Space.
Editors only see relevant Approval Teams when setting up workflows.
Keeps global user management clean and organized.

Now your Finance space can run completely differently from your Product space—and that’s exactly the point.